From final grades to issued certificates in one afternoon

The end of a cycle has a rhythm every school knows: teachers hand in grades, someone checks them, someone formats certificates, someone prints, signs, scans, and answers two weeks of “is mine ready yet?” emails. It is honest work, and almost all of it is copying.

The four-eyes step that saves the day

Mistakes on certificates are expensive because they surface late, usually in front of a student or an employer. The traditional defense is a person squinting at a spreadsheet. TeduQ’s defense is structural: grading is approval-gated.

Teachers submit grades for their groups. The administration sees exactly what is waiting, reviews it, and approves. Nothing becomes official by accident, and nothing reaches a certificate without passing that four-eyes step. The approval screen is a checklist, not a treasure hunt: what is submitted, what is missing, who to nudge.

One template, every certificate

Certificates themselves start as your own DOCX template — your header, your wording, your signature block. Upload it once. When a cycle closes, TeduQ merges each student’s name, course and grades into the template and issues the whole batch as PDFs in one action.

• No mail-merge project on a Friday afternoon.
• No filename lottery in a shared folder.
• No version of the template that one computer has and the others do not.

Students download their own certificates from their portal. The front desk stops being a document courier, and the “is mine ready?” emails answer themselves.

What an afternoon looks like

A language school running six groups closes a spring cycle like this: teachers submit final grades in the morning; the administrator reviews and approves before lunch; certificates for every finished group are issued in bulk right after; invoices already show who has paid. By the time the school day ends, the cycle is closed and the paperwork exists — correctly, in one place, without a single retyped name.

That is the whole pitch: not magic, just the boring parts wired together so they happen once. If your end-of-cycle month deserves to be an afternoon, book a demo and bring your own certificate template — we will show the merge live.